Project information

BTRS Children's Support Christmas Party

To provide our annual support Christmas party for children and young people affected by brain tumours, our supporters and their friends and families.

This provides families with well needed time out to create happy memories in a stress free and organised environment.

January 2015 - December 2015

Charity information: Brain Tumour Research And Support Across Yorkshire

Brain Tumour Research And Support Across Yorkshire logo
  • Need


    Across Yorkshire and the Humber we estimate there are 1,000 patients diagnosed each year, around 50 of these will be children. Approximately only one third of patients survive for five years following the diagnosis of a primary or malignant brain tumour. Treatment is excellent within the region but often patients and their families need further support and opportunities to share their experiences through the difficult, and sometimes challenging times.


    The party is an opportunity for children and young adults, diagnosed with a brain tumour, to come together with their families and friends in a relaxed, friendly environment. They can spend time with people experiencing similar situations to their own and therefore feel supported and potentially less isolated.When someone receives a brain tumour diagnosis, everyone close by will be affected and each will have a different way of coping and dealing with the practical and emotional issues they face

  • Aims

    Aim 1

    Hold the Children’s Support Christmas Party 2015 in Leeds


    » Set out an action plan/schedule over the year for work
    » Book venue, food and entertainer
    » Issue invites and promote the event to patients, supporters and families

    What success will look like

    Success will be getting more young brain tumour patients attending the event with their families than 2014.

    Aim 2

    To ensure our support families have a great day


    » We will provide presents, games, entertainment and party food for the whole family

    What success will look like

    Feedback from guests historically taken into account in planning and questionnaires to be completed following 2015 event

    Aim 3

    Extend support we offer


    » Party enables us to talk to families about our support and services eg. grants

    What success will look like

    Increase in the support network going forward.

  • Impact


    Patients will be aware of the support systems BTRS can offer on an on-going basis to themselves, family and friends. These include a monthly support group, counselling and financial grants. Success will be increasing our patient supporter numbers and increasing those using our support services.


    There is a risk that the number of attendees will be lower than expected but we minimise this by communicating and promoting the event widely within our charity networks and working with local health professionals who are providing treatment. There is a risk that the venue/entertainer may cancel and we therefore use a venue and entertainer we have used historically and on an on-going basis for several of our supporter event so we have an established relationship.


    Donors will receive a thank you for their donation and we will communicate a rolling total on our website.

  • Budget

    Budget - Project Cost: £2,500

    Loading graph....
      Amount Heading Description
      £265 Venue Cost of hire
      £645 Presents Age/ability suitable gifts
      £1,345 Catering Adult and children's buffet and drinks
      £245 Entertainment Magician hire
  • Background


    Founded in 2003, originally named Andrea’s Gift, BTRS is Yorkshire and Humber’s leading brain tumour charity, based in Leeds, offering a holistic service across the region to all brain tumour patients, adults and children, as well as their families and carers, through support and research.

    In addition BTRS co-fund, with Candlelighters, the Translational Neuro-Oncology Group at Leeds Institute of Molecular Medicine; without research there will be no improvement for brain tumour fighters.


    Child and young adult brain tumour patients and their families and friends in the Yorkshire region

  • Why Us?

    Why Us?

    This is an annual supporter event for BTRS so we have the advantage of having experience in planning the event. We have a network of patients and supporters who regularly attend. We also have close links with a local venue and entertainer who have been involved before.
    Our close working relationships with Leeds Teaching Hospitals ensures that we can continue to offer support to an increasing number of families affected by brain tumours.

    Read more about the Charity running this project.


    Sorrell Coulson

    Fundraising and Events Manager – co-ordinates and sets action plan for event including communications/budgets/promotion/event timetable

    Caroline Ormiston

    Fundraising Support – completes activities from action plan including promotion and communications

    Sam Wilson

    Patient Support Co-ordinator – provides invitation list and input on any special requirements for attendees